“I have been using Service Autopilot as a hub to run my landscaping business 855-RILAWNS since 2015. Since then by constantly focusing my energy on setting up the software and integrating systems, my landscaping company is now programmed to run itself. For any task that is not programmable to happen on its own (emails, text messages, billing, etc) there are automated recurring tasks delegated to specific employees to ensure their completion.
Fast forward to today, and I spend an average of about 1 hour per day refining my systems, monitoring financials, and consulting with my manager. The rest of the time I spend working on my real estate portfolio, other business ventures, travelling the world, biking, spending time with friends or family, or mucking around the beautiful Rhode Island beaches. Service Autopilot was the seed to my financial freedom and I can help you accomplish what I did.“
How will Service Autopilot Benefit your Business?
No matter how big or small your service company is, it is best you set up scalable software EARLY, BEFORE you need it. By the time you NEED it, it will be too late and you will be running around like a chicken with their head cut off. In business, you never want to be a fireman, you want to be Smokey Bear preventing fires!
Before I started using Service Autopilot as my CRM in 2011, I used to have my crews enter dates on Google Sheets, and then I would go in and copy and paste those dates into Quickbooks, and from there manually create everyone’s invoices. How time consuming and un-scalable! Service Autopilot not only automated all these tasks for me, but it also added so many other powerful features.
Since my days of copy and pasting into Quickbooks, my process now looks something like this:
Service Autopilot at Work at 855RILAWNS
Below I will show you in 10 steps, just a few features of how Service Autopilot helps us at 855RILAWNS. This is only a tiny fraction of how powerful this CRM software is, but you get the idea..
Automatic Lead Creation
- A new lead comes in through the website, and automatically creates a lead in Service Autopilot (no copy and pasting!). The manager has 5 days to write up his quote, in which time he will receive reminders and the lead will receive constant communication with emails and text messages on the status of their proposal and sales information.
2) The lead is text messaged a greeting, an introductory email, and a task is generated for my manager to write up a quote.
Built in Maps
3) The manager measures the property using Service Autopilot’s “smart maps” feature, which will save the square footage in the lead’s account.
4) The manager will type in the square footage, which will generate a beautifully pre-written, in dept quote.
5) Once he sends the proposal, the system will automatically mail that client a welcome letter in the mail, leave them voicemails to follow up, send them texts and emails as well. Remember folks, the only thing a human has had to do so far is type in the property square footage and send the quote!
Automatic Payment Acquisition
6) Once the lead accepts the proposal, they will be sent an email to enter their credit card information and the Office Administrator will schedule the work.
Powerful, built-in Routing
7) The Office Administrator will then route the schedule using Service Autopilot’s built in routing feature, which will put your stops in driving order with one click.
Synced Mobile App
8) The crews can then see the jobs to navigate, clock in and out, and complete jobs using the Service Autopilot Mobile App.
Service Autopilot Increases Cash Flow
9) When the crews mark the job complete, it AUTOMATICALLY generates an invoice for the client and with one click, we get paid and cash is in our bank account the next day!
10) Any clients or leads that don’t book work (or haven’t purchased all of our services) will continue to be marketed to throughout the year with postcards, emails, and voicemails promoting different services, until they buy! THIS IS ALL AUTOMATIC. If you are wondering what this is a picture of, this is the inside of Service Autopilot Automations! (super powerful stuff)
What Ready Business Systems can do for you:
- Initial Service Autopilot setup and training
- Build custom Automations to suit YOUR business needs.
- Ongoing support to tweak, fine tune, and update your automations.
- Train yourself or staff on how to use the system for YOUR business needs.
- Help you integrate Service Autopilot with outside websites, email, phone system, collections, and marketing.
What our customers have to say…
Justin has been helped us analyze and overcome some of our greatest business challenges! We now have a much better understanding of our job costing and greater confidence to bid at necessary rates to cover overhead & profit. He has implemented estimating & bidding systems within our Service Autopilot software to eliminate unproductive time spent manually generating estimates via Excel, Word, etc. He has been quick to respond, thorough, patient and professional. He is able to help with just about anything we request and for that we are most grateful. We will continue to work with him to refine our business systems and would not hesitate to recommend him to other small business owners.
Justin is an awsome mentor of this industry! He made a very clear game plan for me to make my business better. He has took on project after project with my business to just plain make it better! Thank you Justin!
Service Autopilot Subscription Options:
Use RBS as your launch advisor and receive the additional benefits below, for the same price as signing up through Service Autopilot directly!
*Note- you must sign up through RBS in order to receive these additional benefits*
30 Day Guarantee
If not satisfied with Service Autopilot software by the end of your first 30 days, Service Autopilot will give 100% of your money back. Upgrade, Downgrade, or Cancel at Anytime. No Hidden Costs. No Contract. No Termination Fee.