Is workflow automation worth it when you’re already juggling a dozen tools and daily tasks? One missed follow-up or delay can cost you more than time; it can also cost you business. More teams are turning to automation to keep things running without the daily scramble.
It’s not just about saving hours. It also helps with business process automation and recruiting automation benefits when set up correctly.
In this guide, we’ll walk you through the top workflow automation tools for 2025 that help you work smarter.
1. Service Autopilot
Service Autopilot is built for service businesses, especially landscapers. You can automate nearly everything with it.
- Send quotes and follow-ups automatically
- Text reminders for upcoming jobs
- Schedule crews based on zones
- Get paid without chasing invoices
- Sync with SendJim for marketing and mail-outs
2. Jobber
Jobber makes it easy to handle day-to-day tasks without the back-and-forth.
- Drag-and-drop calendar to schedule jobs
- Send quotes, invoices, and reminders
- Clients can pay online and check their job status
- Automate customer updates and payment reminders
3. LMN
LMN is all about making landscaping companies more efficient and profitable.
- Create estimates in minutes with pre-set templates
- Track time and materials for each job
- Manage budgets so you stay profitable
- Automate recurring jobs and seasonal work
4. Aspire
Aspire gives you full control over operations, especially when juggling a big crew.
- Set up repeat jobs like mowing or snow removal
- Manage materials and purchase orders
- Track crew hours and job costs
- Keep an eye on productivity with built-in reports
5. Yardbook
Yardbook, a free and user-friendly tool, is an ideal choice for smaller landscaping teams looking to automate their processes without incurring significant costs.
- Create and send quotes and invoices
- Track equipment use and chemical applications
- Manage schedules and client info in one Place
- Auto-email reminders and job updates
How Workflow Automation Helps Landscaping Businesses
Automating routine tasks isn’t just about saving time. It helps you stay organized, avoid missed steps, and grow without stress.
Here’s how it helps:
- Save Admin Time: You don’t have to manually follow up on every quote or payment. Set it once. Let the system do the rest.
- Keep Crews on Track: Assign jobs. Text updates. No more confusion about where to go or what’s next.
- Improve Cash Flow: Automated invoices go out faster. Reminders get sent. Payments come in without chasing anyone.
- Improve Customer Experience: Clients get updates when their service is scheduled, started, and completed. You stay top-of-mind without sending every message yourself.
Business Process Automation Made Simple
Most of these tools handle more than just workflows. They also take care of business process automation behind the scenes.
That means:
- Following up on estimates
- Reminding clients about overdue payments
- Sending seasonal service promos
- Logging crew hours for payroll
Recruiting Automation Benefits, You Can’t Ignore
Good help is hard to find and harder to keep. But with built-in recruiting automation benefits, some tools let you:
- Keep in touch with job applicants
- Send hiring promos automatically
- Schedule interviews with no back-and-forth
- Send follow-up texts or mailers during the hiring season
Automate with Ready Business Systems + Service Autopilot
If you’re ready to start, Ready Business Systems offers a shortcut. As a Certified Advisor for Service Autopilot, RBS helps you install proven automation designed just for landscaping.
Here’s what they offer:
- 14 pre-built automation
- Tools for sales, hiring, dispatch, and customer service
- Seasonal marketing workflows
- Crew scheduling and upsell reminders
- Integrations with SendJim for voicemail and postcards
Final Thoughts
Workflow automation doesn’t have to mean making huge changes. Small, smart automation can free up a lot of time. Automate follow-ups, hiring, and office tasks so things run smoothly.
If you’re ready to work smarter, not harder, RBS can help. Start using workflow automation that works.
Explore our Service Autopilot Automations now with RBS.
